These Terms of Use apply to your use of the website

Accepting these Terms of Use
Our offer of the Service, including all information, tools and services available from the Service to you is conditioned upon your acceptance of all the terms, conditions, policies and notices stated herein. Your use of the Service or any part thereof constitutes your agreement and is subject to these Terms of Use and all applicable laws, rules and regulations. If you do not agree to these Terms of Use you may not and should not use the Service or any part thereof.

Changes to these Terms of Use
Please note that we may change these Terms of Use from time to time at our sole discretion. Any revised Terms of Use will be applicable from the date these are published. You should review these Terms of Use regularly to check whether they have been changed or updated.

Limitation on Use
You may not register or use the Service if you are under 14 years of age and/or if you are legally unable to enter into a legally binding agreement without the consent of your parents or legal guardian. The following uses of the Service or any part thereof are prohibited: Commercial use, unless specifically and explicitly allowed by us in a prior written consent; Damaging or infringing the rights of third parties in any way, including infringing on any third party’s intellectual property; Illegal use, including without limitation fraud, pornography trafficking, drug dealing, sports betting and gambling; Distributing SPAM; Using users contact information for marketing purposes; Bullying, intimidating, stalking or harassing any person; Duplicating, copying, reproducing, modifying, transmitting, performing, broadcasting, rebroadcasting, publishing, selling, creating derivatives of, translating, distributing or redistributing the Service, the Service IP, third parties User Content or any part thereof or their products, unless specifically and explicitly allowed by us in a prior written consent; Altering, modifying, decompiling, disassembling, reverse engineering or otherwise attempting to discover or to learn information regarding the Service’s (including its content’s) source code and structure; Any automatic use which is intended or designed to gather information about or from the Service, including without limitation Bots, Crawlers, Spiders, Robots, Sifters and Load Testers; Uploading of any sort of malware, spyware or other malicious code; Circumventing or bypassing any measure designed to limit access to the Service or any part thereof; Damaging, disabling, impairing or flooding the Service; Competing with the Service.

Third Party Sites
During your use of the Service you will encounter pages which contain content stored on third party sites, embedded or framed into the Service (for example, news snippets and YouTube videos), as well as links to third party websites. We are not responsible for third party sites or content. These Terms of Use applies only to your use of the Service alone. We have no control over nor do we take any responsibility for third party websites’ content, policies and practices, including without limitation third party websites to which hyperlinks are contained in the Service. By using the Service you hereby agree that we shall not be responsible for any damage, claim or liability in connection with your use of any third party sites, including without limitation third party sites to which you have arrived via the Service.

Links from the Site
In using our Site, you may find that The Youdan Trophy provides hyperlinks to one or more third-party websites (the “Linked Sites”). The Youdan Trophy provide these links as a convenience for you and other users but is not responsible for the content of, or links to and from, the Linked Sites. In most instances, such links represent cooperative projects established with The Youdan Trophy business affiliates, allies, sponsors, licensees or other organizations or individuals who have a significant connection to our mission. Although The Youdan Trophy expects such links to be reputable, relevant, and reliable, we do not actively monitor or control the content or links of the Linked Sites, which may continuously change. We encourage you to read the terms and conditions and similar policies of the respective Linked Sites, should you choose to visit them. A link from the Site does not imply a relationship with, or endorsement of, the Linked Site(s) or its content, purpose, policies, or business practices.

User-Generated Content: Submissions, Comments, Entries
Any communication or material you post, transmit, or distribute to the Site by electronic mail or otherwise, including any images, data or other content, questions, comments, suggestions, or the like, is and will be treated as non-confidential and non-proprietary. Anything you transmit or post may be used by The Youdan Trophy and its affiliates for any purpose, including but not limited to reproduction, disclosure (to law enforcement entities or others), transmission, publication, broadcast, and posting. Furthermore, The Youdan Trophy is free to use any ideas, concepts, know-how, or techniques contained in any communication you send to the Site for any purpose whatsoever including but not limited to developing, manufacturing, and marketing products using such information.

Competitions/Prize Draws
Please read these competition/prize draw rules carefully. If you enter one of our competitions/prize draws we will assume that you have read these rules and that you agree to them.

Competitions/prize draws are not open to employees (or members of their immediate families) of The Youdan Trophy, or any subsidiary of The Youdan Trophy.

By entering a competition/prize draw the winner agrees to participate in such promotional activity and material as The Youdan Trophy may require.

Only one entry per person.

If you win a competition, we will notify you by email within 48 working hours. If you do not respond within 48 hours of being notified, you will forfeit your prize and The Youdan Trophy reserves the right to choose another winner.

No part of a prize is exchangeable for cash or any other prize.

If an advertised prize is not available, we reserve the right to offer an alternative prize of equal or greater value.

The Youdan Trophy will endeavour to send prizes within a month of the competition/prize draw end date but cannot guarantee this delivery time.

Please read our Privacy Policy which tells you how we use any personal information we may collect about you by entering a competition/prize draw. View here


All participants must be aware of The Youdan Trophy terms and conditions. The Youdan Trophy known from here on as (YT) accepts bookings subject to the following conditions:


1.1 Whilst we accept your booking in good faith YT ultimately reserves the right to withdraw your application. In the event of withdrawal YT will provide an explanation in writing.

1.2 The signing of the application form by your club representative will constitute your acceptance of YT Terms and Conditions by every individual in your group, and they are responsible for passing on and sharing all information from YT with their party. Any queries, complaints or issues arising from the booking must come through the Group Leader or Club Secretary. YT will not deal with complaints submitted by individuals within the party.

1.3 The representative signing the application form must be over 21 years of age.

1.4 Any damages, however caused, shall have to be paid for in full and shall be the responsibility of the Group Leader.

1.5 By signing our application form, you are also agreeing that we may, if appropriate use any photographs and video footage taken by us or our representatives of individual players or team in any YT publicity or advertising documentation, on our website, in our brochure and on our social media platforms and to promote the PR and marketing of our events on your club website and across your club social media platforms

1.6 You must notify The Youdan Trophy in writing to the email address at the end of our Terms and Conditions on the website should you wish anyone to be excluded from any photographs and/or filming.


2.1 Upon the issue, signing and returning of the appropriate application form, for a tournament or tour or an event, a contract is made between YT and the client.

2.2 The signing of the application form is subject to the booking conditions which the client has been deemed to have read and fully understood. These booking conditions can only be varied by written agreement between YT and the client.

2.3 No verbal representations made by YT shall be relied upon by the client.

  1. PRICE

3.1 The price at the time of accepted application covers the package as confirmed in the sent confirmation notice. Once deposits are cleared the agreed programme will be delivered.

3.2 If the client wishes to change the programme once the deposit has been paid, additional reasonable costs may be levied by YT at their discretion.


4.1 All payments should be forwarded to YT as invoiced, such that they arrive at least three working days before any specified deadline.

4.2 All team registration/entry fees are to be made payable to YT.

4.3 A 3% credit card surcharge will be added to all credit card and PayPal payments. There is no surcharge when using other payment methods.


5.1 In accordance with ‘the package travel, package holidays and package tour regulations 1992’ we are obliged to advise clients that all registration fees will be held in a bond account on your behalf until the conclusion of the said competition and until all financial obligations have been honoured.


By YT:

6.1 YT reserve the right to withdraw at any time any feature as listed on our website/advertising materials/information pack.

6.2 Please note we do not offer any guarantees, and no financial adjustment is provided for under our standard terms and conditions in this regard.

By the client(s):

6.3 In the event that the client wishes to cancel, cancellation charges will be imposed. These are calculated from the date a signed application is received by YT and shall be calculated as a percentage of the total price and shall be based on the following:

6.4. Cancellation charges for a tour/tournament:

There is a 100% cancellation fee of your deposit due once you receive written confirmation by email of your team/club participating in a tour/tournament.

30 days or less, total fee is due, no refund.

30-60 days, 75% of the total cost will be due to YT.

60 days or more, 50% of the total cost will be due to YT.

6.5 Cancellation charges for a festival:

There is a 100% cancellation fee due once you receive written confirmation by email of your team/club participating in a festival.

6.6 If the entire party is unable to fulfil its participation in any of the events, the registration/entry fee and deposit(s) etc, are likewise to be forfeited.

6.7 If you have to cancel any part of your application this should be notified to us in writing to The date of cancellation shall be deemed to be three days after the written notification is received thereby allowing us to discharge the cancellation in due form.


7.1 We make every effort to ensure the accuracy of our literature. However, changes can occur despite our best endeavours and we reserve the right to change any price or other particulars before the client books (in which case we will tell you before your booking become binding).

7.2 If there is a ‘major change’ to a confirmed booking we will inform you as soon as is reasonably practical and offer you the choice of accepting the change or transferring to another available date.

7.3 If there is any change other than a ‘major change’ we are not obliged to inform you in advance (but we will do so where practical) nor are we obliged to pay you compensation. If we become unable to provide a major proportion of the services you have booked with YT, we will make every effort to arrange alternative arrangements for you at no extra charge and where appropriate, refund you pro rata for services not received.

7.4 If you wish to make major changes to agreed itineraries, additional costs may be added at our discretion.


8.1 YT shall not be liable for any loss, damage or expense which you or Your Group may incur arising from a change or cancellation to your arrangements which occur due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial action, terrorist activity, natural or nuclear disasters or similar events beyond our control.


9.1 All quoted tariffs are inclusive of VAT at the appropriate rate correct at the time of going to press. If, however the government duly change this rate you will be notified together with any adjustment to your account, which must be adhered to.


10.1 You are requested to alert us to any special requirements or disabilities within your group.


11.1 All accommodation for visiting teams are half board and prices are per person per tour/tournament, unless otherwise stated.

11.2 Every effort will be made to cluster accommodation so that an entire group is closely situated to each other within the venue, however there will be circumstances that may prevent this.

11.3 If your accommodation requests cannot be exactly met by YT we will offer you the nearest available alternative.


12.1 Please be aware that all accommodation is subject to availability and due to such changes, there may be a slight amendment in the accommodation available. You will be notified of any changes which may occur between now and your event start date.

12.2 No accommodation will be allocated until the Group Rooming Lists have been completed and returned. The forms must contain the names and ages of all the people attending in your party. These forms must be returned at least 28 days prior to the tour/tournaments, otherwise penalty charges will apply.


13.1 YT will endeavour to ensure all services, amenities and football tournaments are provided with no omissions.

13.2 However the company cannot be responsible if any service amenity is not provided or any football matches are lost or called off by inclement weather or circumstances outside YT control etc or any additional services are not provided by our partners.

13.3 YT accepts no responsibility whatsoever for any loss, damage or theft of any vehicle that is left at event arenas or surrounding areas. They are left there entirely at the owner’s risk.


14.1 YT has Public Liability cover for all our events.

  1. PETS

15.1 No dogs or other pets are allowed at our events. This may be contrary to the standard arrangements offered by the venues.


16.1 There is a possibility to register more players and add to the overall number of people in your group later. However, after the closing dates for deposits we are unable to guarantee there will be any spaces left for any additional persons.

16.2 Please note that if there are any changes made on the forms after the deadline, we reserve the right to levy an additional charge.


17.1 Clients shall be held responsible to pay compensation for any damage they cause to the contents/furnishings of the accommodation or venues during their stay.


18.1 YT strongly recommends that everyone in your party take out the appropriate insurance.

18.2 YT strongly recommends any insurance must also offer a 24-hr emergency telephone and repatriation service.

18.3 In the event of an emergency, should you not have adequate insurance cover, although we will offer all reasonable assistance, it must be understood that you will be responsible for any costs involved because of your failure to take out adequate cover.

18.4 It is your responsibility to ensure that the insurance you purchase is adequate for your party. We do not check insurance policies.


19.1 All information included in the brochure is correct at time of going to press. YT cannot be responsible for any changes made by venues after this date. Please refer to our website for updated information.


20.1 All personal data collected is processed according to General Data Protection Regulation. In accordance with the General Data Protection Regulation (GDPR) your data will be held for a minimum of 6 months for administrative purposes only. After this date all details will be removed from our system securely.


21.1 Failure by the group organiser to obtain correct travel documents by the date notified by the Tournament Director will result in immediate withdrawal of the group from the event. All payments made will be forfeited as a result.


22.1 For all groups booking to take part in a tournament event (“Tournament”), a full final briefing email will be sent to the Group Organisers of all participating teams 7-10 days before the Tournament takes place. The final briefing will include fixtures, schedules and the Tournament rules.


23.1 Where you make a booking to take part in our tournament you will be required to complete a Player Registration Team Sheet, which includes the full name and date of birth of each player in Your Group. As Group Organiser, you shall confirm that all such details are correct.

23.2 The Youdan Trophy will retain a copy of this form as The Youdan Trophy may wish to share this information with its approved partners.


24.1 The Youdan Trophy will ensure the provision of first aid medical services at all Events.


25.1 We will always work with group leaders to ensure a positive experience is had at all our events, but we reserve the right to involve appropriate authorities regarding breaches of discipline which will involve the withdrawal of the group from the event with immediate forfeiture of all fees paid. The Tournament Director’s decision in this matter is final.


The details of this booking must remain confidential between YT and the club which indemnifies YT against any losses arising from breach of these terms.

For any questions about these Terms and Conditions please contact


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